CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Within the Borough of Sandwell

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Sandwell Homes is an Arms Length Management Organisation set up to deliver housing services on behalf of Sandwell MBC. We are seeking applications from prospective partners who are suitably experienced and qualified to provide and deliver construction services. Applicants will be required to demonstrate experience in and commitment to Partnering and Supply Chain Management and have a proven track record in delivering major programmes of a similar scope and nature in both occupied and vacant domestic properties. This framework is for the continuation of an existing housing repair and improvement programme that has been running since April 2005 and which is due to expire in December 2010. The value is approximately 57,000,000 GBP of maintenance and investment works between December 2010 and March 2013 to bring the remainder of the Councils stock of low rise houses and flats and internally to high-rise flats up to Decent Homes Standard (approximately 5000). Sandwell Homes wishes to appoint a minimum of two construction partners to deliver the following work where applicable:

1) internal work comprising new kitchens and bathrooms, rewiring and central heating;

2) external works comprising roof works, replacement windows, doors and rainwater goods, external fabric repairs and environmental works.

Note: works to the external envelope of the non-traditionally constructed dwellings will be limited to urgent repair works only. the bulk of the external repairs and replacements will form part of a future programme.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sandwell Homes Web Site at http://www.sandwellhomestenders.org.uk/Search/Search_Switch.aspx?ID=3102.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A parent-company or bond may be required in certain cases. Also see tender documentation.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

the contracts will be operated on an open-book basis and it is anticipated that monthly payments will be made based on actual costs.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) Bankruptcy, insolvency, etc

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

Compliance with the usual time-limits is rendered impracticable for reasons of urgency due to the proposed commencement date of the programme being brought forward by 17 weeks.

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Shortlist selected following evaluation of pre-qualification questionnaires.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

SHD101

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

It is intended to award two contracts during the late summer of 2010, one for each of the geographical areas. The contract periods will be 28 months subject to satisfactory performance, and may have an option available to the Employer to extend the contract by a further 18month. A two stage tendering process will be used to select strategic contractors by quality and cost criteria. Suitable organisations will be expected to demonstrate a thorough knowledge and experience of partnering; working in occupied residential properties; tenant liaison; performance management; equal opportunities; health and safety and employment of local labour. Prospective Partners are invited in the first instance to request copies of the pre-qualification questionnaire from I.3. Applicants will be required to complete and return the Pre-Qualification Questionnaire providing evidence of their financial standing, technical competence and technical resources. Interested organisationsmust ensure that they request a pre-qualification questionnaire in sufficient time (i.e. by the date IV 3.2) for it to be received and completed in full with all supporting documents and submitted to be received by Sandwell Homes by the deadline in IV 3.3. When executing the contract within the United Kingdom, the successful contractor will be expected to comply with the recommendations of the Race Relations Code of Practice for the Elimination of Racial Descrimination and the Promotion of Equality of Opportunities, as published by the Commision for Racial Equality. Copies are available from: Commission for Racial Equality, Customer Services, PO Box 29, Norwich, NR3 1GN, U.k.; Telephone 0870 240 3697; cre@tso.co.uk.

Under this procurement the contractor is required to actively participate in the economic, social and environmental regeneration of the locality of and surrounding the place of delivery for the project. Accordingly, contract performance conditions may relate in particular to economic, social and environmental considerations.

The award of these contracts is subject to the continuation of funding under the Governments Decent Homes Initiative.

The pre-qualification Questionnaire is available to download on the Sandwell Homes Tenders web site at www.sandwellhomestenders.org.uk . Alternatively, contact by telephone or e-mail to the contact point detailed in I.1)

The attached Pre-Qualification Questionnaire is to be completed and returned by the deadline for expressions of interest, i.e. 18th January 2010

(SH Ref:3102)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

ANNEX B

Information About Lots

1)

Short Description

Improvements and refurbishment to low-rise houses and flats within the North of the Borogh including the main towns of West Bromwich, Wednesbury and Tipton.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately 2,500 properties which may be occupied of void when the works are undertaken, and may be scattered across the geographical area or beyond depending upon demand at any particular time.

4)

Indication about different contract dates

5)

Additional Information about lots

Interested parties may apply for one or both contract (i.e. North and South) but will be awarded only one contract

ANNEX B

Information About Lots

1)

Short Description

Improvements and refurbishment to low-rise houses and flats within the North of the Borogh including the main towns of Rowley Regis, Olbury and Smethwick.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Approximately 2,500 properties which may be occupied of void when the works are undertaken, and may be scattered across the geographical area or beyond depending upon demand at any particular time.

4)

Indication about different contract dates

5)

Additional Information about lots

Interested parties may apply for one or both contract (i.e. North and South) but will be awarded only one contract